Privacy Policy

 

I. Name and address of the controller; general information

The controller within the meaning of the General Data Protection Regulation, other national data protection laws of the Member States and other data protection regulations is:

The company

Akima Media GmbH
Garmischer Str. 8
80339 Munich
Germany

represented by its Managing Directors

Jörg Forthmann and Volker Schmidt
Phone: +49 (0)89 1795918-0
E-mail: info@akima.de
Website: www.akima.net

The controller’s Data Protection Officer is:

Markus Gronau
Hohe Bleichen 21
20354 Hamburg
Germany
E-mail: gronau@praetoria.legal 

General information on data processing

1. Scope of processing of personal data

In principle, we process our users’ personal data only insofar as that is required to provide a well-functioning website and our content and services. Personal data is usually processed only subject to the user’s prior consent. An exception to that is when such prior consent cannot be obtained for factual reasons and we are permitted by law to process the data.

2. Legal grounds for processing of personal data

If we obtain consent from data subjects to process their personal data, the legal basis for that is laid down by Article 6 (1) point (a) of the EU General Data Protection Regulation (GDPR).

The legal basis for processing personal data required in order to perform a contract to which the data subject is a party is Article 6 (1) point (b) GDPR. That also applies to processing activities required to take steps prior to entering into a contract.

If processing of personal data is necessary for compliance with a legal obligation on the part of our company, the legal basis for that is Article 6 (1) point (c) GDPR.

If vital interests of the data subject or another natural person necessitate processing of personal data, the legal basis for that is Article 6 (1) point (d) GDPR.

If processing is necessary to safeguard legitimate interests of our company or a third party and the data subject’s interests, fundamental rights and freedoms do not override the interests of our company or the third party, the legal basis for that is Article 6 (1) point (f) GDPR.

3. Erasure and length of storage of data

The data subject’s personal data shall be erased or blocked as soon as the purpose for which it has been stored no longer applies. The data can also be stored if this is envisaged by European or national legislators in EU regulations, laws or other provisions to which the controller is subject. The data shall also be blocked or erased when a period of time prescribed for its storage under the above legal provisions expires, unless it is necessary for the data to still be stored so that a contract can be concluded or performed.

II.       Provision of the website and creation of log files

1. Description and scope of data processing

Whenever our website is called, our system automatically collects data and information from the computer system calling it.

The following data is collected as part of that:

(1)   Information on the type of browser used and its version

(2)   The user’s operating system

(3)   The user’s Internet service provider

(4)   The user’s IP address

(5)   The date and time the user accessed the site

(6)   Websites from which the user’s system accesses our website

(7)   Websites the user’s system calls from our website

The data is likewise stored in our system’s log files. This data is not stored together with other personal data of the user.

2. Legal grounds for processing data

The legal basis for temporary storage of data and log files is Article 6 (1) point (f) GDPR.

3. Purpose of data processing

Temporary storage of the IP address by the system is necessary so that the website can be delivered to the user’s computer system. To enable that, the user’s IP address must be stored for the duration of the session.

The data is stored in log files in order to ensure that the website functions properly. The data also helps us optimize the website and ensure the security of our IT systems. The data is not analyzed for marketing purposes in this connection.

These purposes also constitute our legitimate interest in processing data in accordance with Article 6 (1) point (f) GDPR.

4. Duration of storage

The data is erased as soon as it is no longer required for achieving the purpose for which it was collected. As regards data recorded to deliver the website, this is the case when the session in question is over.

If the data is stored in log files, this is the case after seven days at the latest. The data can be stored above and beyond that. In that case, the IP addresses of users are erased or anonymized so that the client calling the website can no longer be identified.

5. Means of objection and rectification of data

Recording of data in order to deliver the website and storage of the data in log files are absolutely necessary for operating the Internet site. Consequently, users do not have the possibility of objecting to and opting out from that.

III.    Use of cookies

1. Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in or by the web browser on the user’s computer system. If a user calls a website, a cookie may be stored on the user’s operating system. This cookie contains a characteristic string that allows the browser to be identified unambiguously when the website is called again.

We use cookies to make our website more user-friendly. Some elements of our website require the browser calling it to be identified after the user moves to another page.

We use cookies to make our website more user-friendly. Some elements of our website require the browser calling it to be identified after the user moves to another page.

The following data is stored and transmitted by the cookies:

  1. Language settings
  2. Log-in information

We also use cookies on our website to enable analysis of users’ surfing behavior.

The following data may be transmitted in this way:

  1. Language settings
  2. Log-in information

When users call our website, they are notified that cookies are used for analysis purposes and their consent to processing of their personal data used in this connection is obtained. Reference is also made to this Privacy Policy in this context.

2. Legal grounds for processing data

The legal basis for processing personal data using technically necessary cookies is Article 6 (1) point (f) GDPR.

The legal basis for processing personal data using cookies for analysis purposes is Article 6 (1) point (a) GDPR if the user has given consent.

3. Purpose of data processing

The purpose of technically necessary cookies is to make it easier to use websites. Some functions of our website cannot be offered without the use of cookies. It is necessary for these cookies to be recognized again by the browser when the user moves to another page.

We need cookies for the following applications:

  1. Adoption of language settings
  2. Remembering search terms

The user data collected by technically necessary cookies is not used to create user profiles.

The analytics cookies are used to improve the quality and content of our website. These analytics cookies help us learn how the website is used so that we can keep on optimizing our offering.

4. Duration of storage, means of objection and rectification of data

Cookies are stored on the user’s computer system and transferred from it to our site. That means that you, the user, have full control over the use of cookies. You can disable or restrict transfer of cookies by changing the settings in your web browser. Cookies that have already been stored can be deleted at any time. That can also be done automatically. If cookies are disabled for our website, all the website’s functions may no longer be able to be used in full.

IV.    Analytics and tracking tools

1. Legal grounds for processing of personal data

The legal basis for the following tracking measures we use is Article 6 (1) sentence 1 point (f) GDPR.

2. Purpose of data processing

Our objective with the tracking measures we use is to ensure our website is tailored to needs and is continuously optimized. We also use the tracking measures to record statistics on use of our website and analyze them so as to optimize our offering for you. These interests should be regarded as legitimate within the meaning of the above provision.

The purposes of processing the data and the categories of data can be referred to in the descriptions of the tracking tools. You can prevent recording of your user behavior by denying your consent to that on our website (see above: section III., No. 1, final paragraph).

3. Google Analytics

We use Google Analytics, a web analytics service from Google Inc. (https://www.google.de/intl/de/about/), 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (hereinafter referred to as “Google”), for tailoring our web pages to needs and continuously optimizing them. In this connection, pseudonymized user profiles are created and cookies used (see No. 4). The information generated by the cookie and relating to your use of this website, such as

  • The browser type you use and its version
  • The operating system you use
  • The referrer URL (the page you previously visited)
  • The host name of the computer system accessing the site (IP address)
  • The time of the server request

are transferred to a Google server in the USA and stored there. The information is used to evaluate use of the website, to compile reports on website activities and to provide other services relating to website and Internet use for the purposes of market research and tailoring these web pages to needs. This information may also be transferred to third parties if this is prescribed by law or third parties process this data on behalf of Google. Google never combines your IP address with other data. The IP addresses are anonymized so that they cannot be associated with a particular person (IP masking).

You can prevent installation of the cookies by making the appropriate setting in your browser software; however, we point out that if you do so, all the functions of this website may not be able to be used in full.

You can also prevent recording of the data relating to your use of the website and generated by the cookie (including your IP address) and processing of this data by Google by downloading and installing a browser add-on available at: https://tools.google.com/dlpage/gaoptout.

As an alternative to the browser add-on, in particular for browsers on mobile devices, you can also prevent data being recorded by Google Analytics by clicking on this link. That sets an opt-out cookie that prevents future recording of your data when you visit this website. The opt-out cookie only applies in the browser in question and only for our website and is stored on your device. If you delete the cookies in that browser, you have to set the opt-out cookie again.

You can find more information on data protection in connection with Google Analytics in, for example, the Google Analytics Help (https://support.google.com/analytics/answer/6004245?hl=de).

4. Google AdWords conversion tracking

We also use Google AdWords conversion tracking to record statistics on use of our website and analyze them so as to optimize our website for you. If you access our website after clicking on a Google ad, Google AdWords stores a cookie on your computer system (see No. 4).

These cookies lose their validity after 30 days and are not used to identify users personally. If the user visits specific pages on the website of the AdWords customer and if the cookie has not yet expired, Google and the customer will be able to tell that the user clicked on the ad and was forwarded to this page.

Every AdWords customer receives a different cookie. That means cookies cannot be tracked via the websites of AdWords customers. The information collected by the conversion cookie is used to create conversion statistics for AdWords customers who have opted-in for conversion tracking. AdWords customers are informed about the total number of users who clicked on their ad and were forwarded to a page with a conversion tracking tag. However, they do not obtain any information enabling them to identify users personally.

If you do not wish to participate in this tracking method, you can reject placement of a cookie required for it – such as generally deactivating automatic placement of cookies in your browser setting. You can also deactivate cookies for conversion tracking by setting your browser so that cookies are blocked by the domain “www.googleadservices.com.” You can find Google’s data privacy statement on conversion tracking at: https://services.google.com/sitestats/de.html.

V. Contact form and e-mail contact

1. Description and scope of data processing

Our website contains a form that can be used for contacting us electronically. If a user makes use of this option, the data entered in the input screen is sent to us and stored. This data is:

  1. Name
  2. E-mail address

The following data is also stored at the time the message is sent:

  1. The user’s IP address
  2. The date and time of registration

Your consent to processing of the data is obtained and your attention is drawn to this Privacy Policy when you send your message.

Users may also contact us under the e-mail address provided. In this case, the user’s personal data sent with the e-mail is stored.

The data is not passed on to third parties in this connection. The data is used solely for processing the conversation.

2. Legal grounds for processing data

The legal basis for processing data is Article 6 (1) point (a) GDPR if the user has given consent.

The legal basis for processing data sent with an e-mail is Article 6 (1) point (f) GDPR. If the purpose of the e-mail contact is to conclude a contract, the additional legal basis for processing of the data is Article 6 (1) point (b) GDPR.

3. Purpose of data processing

We process personal data from the input screen solely for handling contacts. If we are contacted by e-mail, that constitutes the legitimate interest required for processing the data.

The other personal data that is processed when data is sent helps prevent misuse of the contact form and ensure the security of our IT systems.

4. Duration of storage

The data is erased as soon as it is no longer required for achieving the purpose for which it was collected. As regards personal data from the contact form’s input screen and personal data sent by e-mail, this is the case when the particular conversation with the user is over. The conversation is over when it is clear from circumstances that the matter in question has been definitely resolved.

The personal data additionally collected when data is sent is erased after no later than seven days.

5. Means of objection and rectification of data

Users can withdraw their consent to their personal data being processed at any time. If users contact us by e-mail, they can object to their personal data being stored at any time. That then means the conversation cannot be continued.

If you wish to make use of your right to withdraw your consent or object to processing, simply send an e-mail to info@akima.de. All personal data stored as part of the contact is erased in this case.

VI. Social media plug-ins

Pursuant to Article 6 (1) sentence 1 point (f) GDPR, we use social plug-ins (“plug-ins”) from the social networks Facebook, XING, Instagram and LinkedIn on our website in order to increase awareness of our offering. The marketing purpose behind that constitutes our legitimate interest within the meaning of the General Data Protection Regulation. The respective provider is responsible for operation of its site and social network in compliance with data protection requirements. The plug-ins are integrated by us using the two-click method so that visitors to our website are given the best-possible protection.

1. Facebook

Plug-ins from Facebook are used on our website to make use of it more personalized. We use the “Like” or “Share” button for that. This is an offering from Facebook.

When you call a page on our web presence that contains such a plug-in, your browser establishes a direct connection to Facebook’s servers. The plug-in’s content is transmitted by Facebook directly to your browser and integrated by the latter in the website.

Integration of the plug-ins means Facebook is informed that your browser has called the page on our web presence, even if you do not have a Facebook account or are not currently logged on to Facebook. This information (including your IP address) is transmitted by your browser directly to a Facebook server in the USA and stored there.

If you are logged on to Facebook, Facebook can directly assign your visit to our website to your Facebook account. When you interact with the plug-ins, such as by pressing the “Like” or “Share” button, the information is likewise sent directly to a Facebook server and stored there. The information is also published on Facebook and shown to your Facebook friends.

Facebook can use this information for advertising, market research and tailoring the Facebook pages. As part of that, Facebook creates profiles on usage, interests and relationships, for example to analyze your use of our website in relation to the ads displayed to you on Facebook, to inform other Facebook users about your activities on our website, and to provide other services relating to use of Facebook.

If you do not want Facebook to assign the data collected through our web presence to your Facebook account, you must log out of Facebook before you visit our website.

Please refer to Facebook’s Data Policy for details of the purpose and scope of data collection, how the data is processed and used further by Facebook, your related rights and settings you can make to protect your privacy (https://www.facebook.com/about/privacy/).

2. XING

The “XING share button” is used on this website. When you call this website, your browser connects for a short time to the XING AG (“XING”) servers which provide the “XING share button” features (in particular calculation/display of the counter). XING does not save any of your personal data when you call this website. In particular, XING does not store any IP addresses, nor does it use cookies to monitor your behavior with regard to the “XING share button.” You can view the latest privacy policy for the “XING share button” and other information at:

https://www.xing.com/app/share?op=data_protection

3. Instagram

Plug-ins from Instagram, which is operated by Instagram LLC., 1601 Willow Road, Menlo Park, CA 94025, USA (“Instagram”), are used on our website.

The plug-ins are indicated by an Instagram logo, for example in the form of an “Instagram camera.”

When you call a page on our web presence that contains such a plug-in, your browser establishes a direct connection to Instagram’s servers. The plug-in’s content is transmitted by Instagram directly to your browser and integrated in the page. Integration of it means Instagram is informed that your browser has called the page on our web presence, even if you do not have an Instagram profile or are not currently logged on to Instagram.

This information (including your IP address) is transmitted by your browser directly to an Instagram server in the USA and stored there. If you are logged on to Instagram, Instagram can directly assign your visit to our website to your Instagram account. When you interact with the plug-ins, such as by pressing the “Instagram” button, this information is likewise sent directly to an Instagram server and stored there.

The information is also published on your Instagram account and shown there to your contacts.

If you do not want Instagram to assign the data collected through our web presence directly to your Instagram account, you must log out of Instagram before you visit our website.

4. LinkedIn

Our website uses functions of the LinkedIn network. The provider is LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA. Whenever one of our pages containing LinkedIn functions is called, a connection to the LinkedIn servers is established. LinkedIn is informed that you visited our web pages with your IP address. If you click on LinkedIn’s “Recommend” button and are logged in to your LinkedIn account, LinkedIn can assign your visit to our website to you and your user account. We point out that we, as the provider of the sites, have no knowledge of the content of the transmitted data or how it is used by LinkedIn.

You can find more information on this subject in LinkedIn’s Privacy Policy at:

https://www.linkedin.com/legal/privacy-policy

VII.  Rights of the data subject

If your personal data is processed, you are a data subject within the meaning of the General Data Protection Regulation (GDPR) and you have the following rights vis-à-vis the controller:

1. Right to access and obtain information

You can demand confirmation from the controller as to whether personal data concerning you is processed by us.

If it is processed by us, you can demand the following information from the controller:

(1)       the purposes for which the personal data is processed;

(2)       the categories of personal data processed;

(3)       the recipients or categories of recipients to whom the personal data concerning you has been or is to be disclosed;

(4)       the planned length of time for which the personal data concerning you will be stored or, if concrete details of that are not possible, the criteria used to determine that length of time;

(5)       the existence of a right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning you or to object to such processing;

(6)       the right to lodge a complaint with a supervisory authority;

(7)       all available information on the origin of the data if the personal data has not been collected from you;

(8)       the existence of automated decision-making, including profiling, referred to in Article 22 (1) and (4) GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for you;

You have the right to demand information on whether the personal data concerning you is transferred to a third country or an international organization. You can demand to be informed about the appropriate safeguards in accordance with Article 46 GDPR that have been provided in connection with such transfer of your data.

2. Right to rectification

You have a right to demand that the controller rectify and/or complete processed personal data concerning you if it is incorrect or incomplete. The controller shall rectify the data without undue delay.

3. Right to restriction of processing

You can demand that processing of personal data concerning you be restricted under the following circumstances:

(1)       if you contest the accuracy of the personal data concerning you, processing of the data will be restricted for a period enabling the controller to verify the accuracy of the personal data;

(2)       the processing is unlawful and you oppose the erasure of the personal data and request restriction of its use instead;

(3)       the controller no longer needs the personal data for the purposes of processing, but it is required by you for the establishment, exercise or defense of legal claims; or

(4)       you have objected to processing pursuant to Article 21 (1) GDPR and it has yet to be verified whether the legitimate grounds of the controller override your grounds.

Where processing of personal data concerning you has been restricted, the data shall, with the exception of storage, only be processed with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or of a Member State.

If processing of data has been restricted pursuant to the above circumstances, you will be informed by the controller before the restriction is lifted.

4. Right to erasure

a) Obligation to erase data

You have the right to obtain from the controller the erasure of personal data concerning you without undue delay and the controller has the obligation to erase that data without undue delay where one of the following grounds applies:

(1)       the personal data concerning you is no longer necessary in relation to the purposes for which it was collected or otherwise processed;

(2)       you withdraw consent on which the processing was based in accordance with Article 6 (1) point (a) or Article 9 (2) point (a) GDPR, and where there is no other legal ground for the processing;

(3)       you object to the processing pursuant to Article 21 (1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Article 21 (2) GDPR;

(4)       the personal data concerning you has been unlawfully processed;

(5)       the personal data concerning you has to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject;

(6)       the personal data concerning you has been collected in relation to the offer of information society services referred to in Article 8 (1) GDPR.

b) Notification of third parties

Where the controller has made the personal data concerning you public and is obliged pursuant to Article 17 (1) GDPR to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that you as the data subject have requested the erasure by such controllers of any links to, or copy or replication of, that personal data.

c) Exceptions

You do not have a right to demand erasure of your data if processing of it is necessary

(1)       for exercising the right of freedom of expression and information;

(2)       for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;

(3)       for reasons of public interest in the area of public health in accordance with Article 9 (2) points (h) and (i) and Article 9 (3) GDPR;

(4)       for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89 (1) GDPR insofar as the right referred to in a) above is likely to render impossible or seriously impair the achievement of the objectives of that processing; or

(5)       for the establishment, exercise or defense of legal claims.

5. Right to notification

If you have asserted your right to rectification, erasure or restriction toward the controller, the controller must communicate any rectification or erasure of personal data or restriction of processing to each recipient to whom the personal data concerning you has been disclosed, unless this proves impossible or involves disproportionate effort.

You have the right to be informed by the controller about who these recipients are.

6. Right to data portability

You have the right to receive the personal data concerning you which you have provided to the controller, in a structured, commonly used and machine-readable format. You also have the right to transmit this data to another controller without hindrance from the controller to which the personal data has been provided, if

(1)       processing of the data is based on consent in accordance with Article 6 (1) point (a) GDPR or Article 9 (2) point (a) GDPR or on a contract in accordance with Article 6 (1) point (b) GDPR and

(2)       the processing is carried out by automated means.

In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another controller, where technically feasible. This must not adversely affect the rights and freedoms of others.

The right to data portability shall not apply to processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7. Right to object

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on Article 6 (1) point (e) or (f) GDPR, including profiling based on those provisions.

The controller shall no longer process the personal data concerning you unless it demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defense of legal claims.

Where personal data concerning you is processed for direct marketing purposes, you have the right to object at any time to processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing.

If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for such purposes.

In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, you may exercise your right to object by automated means using technical specifications.

8. Right to withdraw the declaration of consent under data protection law

You have the right to withdraw your declaration of consent under data protection law at any time. The withdrawal of consent shall not affect the lawfulness of processing based on your consent before you withdrew it.

9. Automated individual decision-making, including profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision

(1)       is necessary for entering into, or performance of, a contract between you and the controller;

(2)       is authorized by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests; or

(3)       is based on your explicit consent.

However, these decisions must not be based on special categories of personal data referred to in Article 9 (1) GDPR, unless Article 9 (2) point (a) or (g) GDPR applies and suitable measures to safeguard your rights and freedoms and legitimate interests are in place.

In the cases referred to in (1) and (3), the controller will implement suitable measures to safeguard your rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express your own point of view and to contest the decision.

10. Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, your place of work or place of the alleged infringement, if you consider that the processing of personal data concerning you infringes the General Data Protection Regulation (GDPR).

The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Article 78 GDPR.